HR software web portals have become essential for managing human resources effectively. However, creating a web portal can seem daunting for many. This blog post provides benefits & a step-by-step guide to creating a user-friendly, secure, customizable HR software web portal.
By Anupam Singh
17 Mar, 2023
Human Resource departments are a vital part of any business. They are necessary for the smooth running of the business. The HR software Web Portal came to ensure that HR services are provided better. It helps the HR team to provide better services to employees and employers.
Do you now find that traditional "paper" HR management is ineffective? Or is the rising popularity of remote work causing your business to quicken the digital transformation of HR?
Also Read: Tips to Manage Remote Engineer Team!
The idea of making an HR Software Web Portal like Greythr is outstanding. It makes it possible to log in to a central place and see your organization's HR software data, whether you are at a desk or on the go. However, this can cause more issues if it needs to be done correctly. This blog looks to make your HR software web portal more user-friendly for you and your employees.
Before proceeding with the steps to build an HRIS/HRMS Web Portal, let’s explore the reason for making an HR software portal, the typical functions of an HR web portal, and its benefits while opting for it.
The everyday responsibilities of HR professionals are now more detailed and broad than they were in the past. Recruitment and hiring, employee development, reviews, retention, and a host of other processes are all intertwined with managing employee information. These processes' expense forces HR managers to incorporate HR software web portals to manage the information more effectively.
Due to the seamless integration of HR and IT activities through a single HR software, firms are currently actively implementing HR Web Portal into their processes.
Most businesses have a human resource department that aims to improve employee performance by coordinating it with the company’s strategic goals. Human resource management primarily concerns how employees are taken care of within the organization. An HR Software Web Portal like Greythr aids in automating and streamlining the following sub-functions:-
The HR Software Web Portal can automate, enhance, and pitch the appropriate salary after performing data analysis on peer positions. The automated recruiting module of the HRMS streamlines the hiring process with simple-to-prepare templates and recruitment follow-up.
Furthermore, an applicant tracking system (ATS) can approve or reject candidates concurrently based on predetermined criteria. And this not only speeds up turnaround time but also reduces spending on hiring-specific resources.
HR Software Web Portals like Greythr can be used to organize financial data. When businesses reach a certain scale, the types of employee data, such as their roles & responsibilities, employee records, start working data, salaries, insurance plans with banking and tax details, paid time off options, etc., become crucial. Additionally, such an HR web portal lets employees view their information in real-time & saves HR time which allows them to focus on other tasks.
Payroll's primary responsibilities include:
Its well-stated formulae cover all legacy compensation and benefits systems, including an organization's salary, allowances, and overtime rates. It is undoubtedly among the most valuable elements of the HR software web portal.
The majority of the repetitive, routine tasks that reduce the effectiveness of HR administration can be automated by businesses using workflows. The HR portal allows sending automated notifications to each that keeps everyone updated. HR Software web portal reduces the significant cost associated with manual paper-pushing by evaluating the data. It also examines the defined objectives and assesses the employees’ work, engagement, and compliance with expectations.
Attendance management is one of the unique elements of the HR software web portal system to track employee attendance and related activities. The HRMS efficiently manages activities like leave eligibility, encashment, the number of leaves taken, the balance remaining, and absenteeism.
KPAs and KRAs help human resource management systems or HR Software Web Portals effectively streamline the evaluation process by adding accountability. It provides more balanced data about each employee's timeliness and attendance with greater transparency. With an individual productivity track, knowledge management becomes useful and enhances skills via training and development.
Every employee needs to update their skill sets in light of the modifications in technology and business procedures. HRMS or HR Software Web Portal aids in identifying the skills gap, provides management guidance for handling employees' training needs, and monitors the significant cost required for training and development. Additionally, it is anticipated that AI in HRMS will become a crucial tool for enhancing training, compliance, candidate assessment, and the retention of new information and abilities.
Employee salaries are set or revised by HR Departments in cooperation with the Business Heads. A Pay Revision letter is typically attached to a salary revision. Additionally, the payroll team receives this information, and they will include it in the upcoming payroll. Employees can also see the updates in the business’s HRMS or HR Software web portal.
The HR Department is in charge of every step of the resignation process. Exit interviews, ensuring that all clearance certificates are issued, handovers, and the entire information passed to Payroll. The employee would then receive his final payment from the payroll staff after the full and final settlement was completed for him. After this procedure, they would update the workforce plan depending on the organization's requirements and request recruitment.
Imagine if you had a one-stop shop for all of your HR needs. That's what an HR software web portal can provide for your organization.
This software allows you to manage employee files, track time and attendance, and more. It can also help you create and manage employee benefits, onboard new employees, and more. By having all of your HR information in one place, you can save time and ensure that everything is handled efficiently and correctly.
If you're looking for a method to improve your HR process, an HR software web portal might be just what you need. Let's explore how HR software can help your organization.
1. Employee Engagement
HR software web portal helps to keep your employees informed and engaged. The HR portal provides a one-stop shop for all employee-related tasks, from reviewing their benefits and enrolling in new programs to checking their pay stubs and updating their contact information.
This convenience is one of the main reasons the portal is so popular with employees. A recent study found that more than 50 percent of employees feel that having a dedicated HR portal is crucial to them. And when employees feel valued and appreciated by their employers, it often results in a more productive and positive work environment.
2. Hassle-Free Recruitment
One of the significant ways that HR software web portals can help your organization is with recruitment. Recruiting can be time-consuming, and finding the right candidates is often difficult.
But with an HR software web portal, you can post job openings and receive applications from a talent pool. This can save you a lot of time.
The portal can also help you keep track of the recruitment process and even help you, onboard new employees. With all of this in mind, it's easy to see how an HR software web portal can be a valuable tool for your organization.
In today's business world, compliance is more important than ever before. And one of the best ways to ensure compliance is to use an HR software web portal.
With an HR software web portal, you can keep track of all the compliance-related information for your employees in one central location. This includes employee records, job descriptions, performance reviews, and more.
Having this information in one central location makes it much easier to ensure that your organization complies with all applicable laws and regulations. Additionally, an HR software web portal can help you keep track of changes in the law and ensure that your employees are up-to-date on all the latest compliance requirements.
4. Data Security & Privacy
Investing in an HR software web portal and payroll system is crucial in ensuring employee data protection. Employers are responsible for protecting employees' personal information from outside threats and preventing unauthorized use. An HR management system helps protect personal data from hackers and unauthorized users by encrypting it. Additionally, a payroll feature of a leave management system enables more secure payroll processing by securing sensitive data with password authorization and storing it on internal hardware.
5. Data Analytics
You can fully utilize data analytics when your essential information is on a single HRMS platform. Your company's HR history can provide insight into how long and money it costs to hire a specialist or your actual employee turnover rate. Additionally, HR data analytics systems can spot the first indications that a key employee may be considering leaving, enabling you to take proactive action.
6. Time Tracking
Time tracking manually is difficult and frequently impaired by data entry errors. Software for managing human resources reduces human error and can provide managers with an accurate picture of their workforce's general workload, productivity, and overtime.
They can also determine whether a task is being completed successfully. For instance, a system can help you keep track of your employee's vacation, sick days, and how many working hours they spend on specific activities.
Developing an HR software web portal can take many forms, but some common steps exist. Let’s look at them.
- UX Design
You choose the fundamental functionality of your future system and how end users will interact with it at this initial stage of custom web development. Remember that you develop HRMS software to make your HR department's job easier, not harder. Because of this, features and UX design should both receive equal emphasis.
This stage is primarily analytical and calls for lots of discussion and brainstorming. You'll need to determine the answers to important issues like-
These questions' responses will provide a clear image of how the HR software system should work.
- Opt for a Tech Provider
The next stage is identifying the experts who will create the software. Either do it internally or engage a professional HR software development organization.
In most situations, outsourcing is a wise decision. The development process will go more quickly and smoothly if you collaborate with a tech partner with experience developing HR software and access to all the necessary tools.
- MVP Development
We strongly advise developing a minimum viable product (MVP) before designing fully-fledged software. An MVP enables you to solicit early input from the actual users of your HRMS. You'll save time and money because the development team will have vital information about users' expectations and experiences. The end product will be much more in line with what you truly need if there is an MVP.
While gathering feedback, you may recognize that you need mobile app development services and a web-based HRMS solution.
- Product Development
The next step is to develop the whole product after the MVP has been tested and user input has been gathered. All the blocks and features are developed by the tech team, who also performs QA checks and works on HRMS integrations.
- Software Maintenance
Your custom HRMS software will need to be updated and changed throughout its lifespan. Aside from that, you'll need to upgrade your HR management system as your business' HR procedures alter. Working with a software development company that can handle these responsibilities on your behalf is crucial.
If you want to improve communication and collaboration within your organization, an HR software web portal can be a great solution. By providing a central location for all your HR-related information, a web portal can help assure each of them is on the same page and can easily access the needed resources.
In addition, a web portal can also help streamline processes and decrease the time spent on administrative tasks. A web portal can free your team to focus on more strategic initiatives by automating essential HR functions.
If you are considering implementing an HR software web portal, Quokka Labs is the best fit to meet your organization's needs.
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