A joint venture between the Government of India and the European Union to make way for private service providers to initiate bio-energy projects sustained under the aegis of the Ministry of New & Renewable Energy.

Quokka Labs was responsible for preparing a robust, and scalable web application to make the entire proposal submission, approval, and subsidy release process between the developer and the MNRE hierarchy paperless and hassle-free. The aim was to seamlessly make both the parties aware of each other’s progress and hence benefit from avoiding any confusion to successfully implement the project proposal.

Project Categorised In Two Schemes

Biomass-based Cogeneration

Promotion of Biomass-based Cogeneration in Sugar Mills and Other Industries in the Country promotes initiation and establishment of biomass producing projects in industrial operations by releasing suitable Central Financial Assistance (CFA).

Waste-to-Energy

The program “Energy from Urban, Industrial, Agricultural Wastes/Residues and Municipal Solid Waste” aims to establish biomass energy recovery to feed the power grids. To help install these large-scale projects, MNRE releases CFA and Grants-in-Aid to initiate the proposal.

Challenges

Building the Bio-Energy Application Portal required the realization of the existing application processing method and single out the loopholes arising. Some of the challenges faced were

Zero Accountability

Both parties suffered from the know-how of each other’s processing work. This resulted in frustration and delay on multiple stages of application approval.

Unprecedented errors in filling up the application

Any application submitted by a private party is bound to have one or several crucial pieces of information missing as he/she may not know what and where to put it.

Data Mismanagement

Since the project involves step-by-step sanctioning, commissioning, and subsidy release processes, approvals at different levels are inevitable where the application is to be accessed by different stakeholders in the ministry. Data may be lost or morphed at any stage.

Paper Application Unsustainable

The paperwork application often led to files getting stuck at some point or other due to minute faults or delays at several stages of this procedure.

Key Features

The portal has been designed after an in-depth analysis of various successful application management systems. The features support seamless management through a continuous exchange of communication between the administration and the applicant.

01

Intuitive Design

The portal is easy to understand and use. The how-to guide and learn more section help guide both customers and installers through the entire process

02

Quick and easy registration

Registrations are as easy as opening an email account

03

Centralized documents/ Aggregating Information

Its is the central repository where all the documents are stored chronologically

04

Constant tracking & Monitoring

Efficient application tracking and monitoring at every stage

05

Fosters communication

The portal notifies the users (Consumers, Installers, DISCOMs, and SNAs) at every stage of the process via SMS and email

06

Accessibility across all digital devices

The portal is accessible from all of the latest devices

Benefits

Due to the digitized system, the end-to-end management of the application processing will significantly reduce the time taken for the approval of any project. Moreover, the digital platform allows suggestions or comments to be shared with the applicant easily.

Reduces workload of the approving authority

The efficient workflow reduces the tedious task of sifting through paper works for approval

Minimizes paper processes

Digitization of forms & workflow have minimized paper processes considerably

Zero-error workflow

Digitized workflow ensures an error-free process

Optimizes the process

Repeated steps have been streamlined and optimized, reducing the overall implementation time

Presents information logically

The steps have been designed to enable self-service

Support data analytics

Data stored in the portal may be used to assist the development of new schemes and policies

Designs

With a key focus on the enhanced user experience, the portal has been aesthetically designed with smart UI/UX keeping usability and utility paramount.

Digitizing & Transforming Bioenergy Application Management across India

View Portal

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